Note that next cost statements, for expenditure from 01/09/1999 – 29/02/2000, should be sent to Georg at Lund, before 17 March 2000.
A. ACTION ALL - Cost statements to Lund by 17/03/2000.
CEO project manager seems content with progress and hasn’t requested any special meetings.
B. ACTION GL - Advise CEO project officer meeting dates planned for this year.
Commission is keen to hear of success (or otherwise, I suppose) of participation of non-funded partner (Corsica Ferries).
C. ACTION DC- Generate report on participation of CF.
Activity Reports from WP3000 (March 2000)
WP4000 (March 2000)
WP5000 (March 2000)
WP6000 (June 2000)
Cost Statements 3rd period (March 2000)
4th period (Sept 2000)
Final Report (September 2000)
WP3000, 4000, 5000 due to finish by March 2000. Revised aim is to complete by May 2000. (Though WP5200 will not achieve this).
WP6000 due to finish by June 2000, though clearly cannot be complete before end of above WPs. Suggest revised aim to generate final versions of Demonstration Modules for WP6000 before end July 2000.
Project Closes at Final Meeting 15 September 2000.
There was some confusion about the requirements for reporting.
"Activity Reports" are formal requirements for each of the work packages 3000, 4000, 5000 (and 6000). These should be in the form of "word" documents, with suitable format and content for possible wide distribution (see suggested guidance below) outside the project team. More detailed technical reports (mostly for internal distribution) can be provided as annexes to the activity report (e.g. Rychlik et al., 2000, "Distributions of responses encountered in by a vessel").
It is suggested that the activity report contains separate chapters for each of the "Sub"-activities (WP3100, WP3200 etc) which are completed and circulated as soon as possible after the sub-activity is complete (rather than waiting for the completion of the entire work package). In this way work can then commence on WP6000 and WP7000 even though full work packages are not finished.
Suggested contents of Activity Report:
The Final Report (due in September) will have a similar format to the Annual Report, and SOS will draw up a list of contributions required closer to the end of COMKISS.
U. Lund have completed their analyses and intend to generate a final version of the "Tual" report by 15/4/2000. GP to add BV perspective and write chapter for activity report based on this input.
D. ACTION IR – Generate revised Tual report by 15/4/2000.
E. ACTION GP – Write chapter for WP3000 activity report by 1/5/2000.
U. Lund have only recently received all the data for the Rotterdam –Boston Route, and so analysis will take some time. They have prepared a document which outlines their understanding of the problem to be solved. They intend to complete analyses and produce a report for this activity by 15/6/2000. GP to add BV perspective and write chapter for activity report based on this input.
F. ACTION IR – Generate "technical report" an analysis conclusions by 15/6/2000.
G. ACTION GP – Write chapter to activity report by 1/7/2000.
BV have received files containing altimeter data over the trials location and now need to match these data with the data base associated with the trials. The intention is to compare the ship based measurements and observations with the satellite measurements.
H. ACTION GP – Extract trials data, analyse with satellite data and hence write chapter to activity report by 1/5/2000.
I. ACTION GP - FINAL WP3000 Activity Report to be completed by 15/7/2000.
OPTIMER have completed their analyses. They have identified a few occasions when the forecasts where not accurate, but have observed that on most occasions the ship based observation and forecasts showed good agreement (suggesting some element of "training"). Conditions in this region of the Mediterranean change rapidly in time, and also show much small scale spatial structure. With present sampling arrangements satellite altimeter data cannot pick up this small scale variability, and continuous in situ measurements or high quality forecasts are necessary. Also, because of fast changes in weather, and satellite information needs to be relayed to ship quickly (ideally within 1 hour).
J. ACTION RN/MP – Generate chapter for activity report by 1/4/2000.
It seems that a validated HSC response model will not follow from WP3300.
K. ACTION RN/MP - (before 20/3/00 please!) Advise DC on suggested next steps
(NB We should aim to complete this work by 1/5/2000)
L. ACTION MO/MP - FINAL WP4000 Activity Report to be completed by 1/6/2000.
Patrick Brugghe has completed the comparison of data bases using the VAC package and has posted a draft report "Comparison of historical data bases and design methods". This completes the analysis and all that is now required is to develop the conclusions.
M. ACTION PB – Generate final 5100 report by 1/4/2000.
Analysis on this work package is finished. All that is required is the development of conclusions
N. ACTION PB – Generate final 5200 report by 1/4/2000.
A number of options for techniques to generate near real time representation of surface currents are available. David Cotton has contacted some of the people responsible who are willing to help with a trial if possible.
Two ways forward are possible:
a) No further analysis - Summarise options available and identify characteristics and possible operational capabilities. In which case:
O. ACTION DC - Summarise options and generate final activity report (by 1/4/2000)
b) Paper trial. Acquire climatological surface current data (monthly means on grid), and example "operational" data set(s), Run a ship routing algorithm over a selected route and examine differences between operational sets, and with climatology. Establish significance of differences. Dockwise suggested routes Rotterdam-Boston or Aden to Singapore. In which case
P. ACTION MO – Investigate if MERCATOR surface currents available, and if so for what time and region.
Q. ACTION DC - Acquire surface current climatology
R. ACTION DC - Contact ESR Seattle and ask if they can generate surface current data set.
S. ACTION DC - Locate (simple!) ship routing algorithm suitable for paper study.
T. ACTION DC - Carry out paper study – results by 1/6/2000. (reschedule "O" to 15/6/2000.)
The intention is to carry out actions P-S and then review situation at 1/4/2000 to decide whether a paper study is possible.
(NB. Patrick Brugghe had offered to acquire NOAA Atlas of Surface Marine Data Set. A check through the details suggest that this doesn’t contain a gridded climatology of surface currents. However, DC has acquired a surface current climatology (from RSMAS Miami) which has good credentials – and a useful reference list - and he will aim to use that)
MO has considered the CEO template for Demonstration Modules and concluded that the format is not well suited to the COMKISS study. He has therefore suggested a different layout which will be initially located within the IFREMER metocean web pages and will include keywords to suit search engines. However summary information in the prescribed format will still be provided to CEO. MO distributed a suggested format for comment. Michel will then generate an example document, based on (WP 4100?), and other WP authors will generate equivalent web documents based on this template.
U. ACTION ALL - Review MO’s suggested format and comment (by 1/4/2000).
V. ACTION MO - Generate example web document for COMKISS WP (15/4/2000).
W. ACTION ALL - Generate web pages based on sub-activity reports (as soon as possible after completion of sub-activity).
Should be arranged to ensure participation of key industry personnel, hence a co-ordination with the JIP timetable is planned. Three possible occasions were suggested
X. ACTION MO - Talk to Chris Shaw at JIP week in Houston (April/May) and feedback suggestion to COMKISS team.
There may be a need for an interim meeting ~ 3 months before the final report, to review progress and agree actions to accomplish completion of the project on time.
Date Monday 19th June (provisionally, Brest)
At the moment it is not envisaged that a separate meeting with the CEO project officer is required. Georg will advise him of meeting dates.
Friday 15th September, University of Lund
Note that it is important that all partners attend, so if there are any problems with this date please advise as soon as possible.